Every feature, in one place

From a photo on a phone to a regulator-ready report — without ever leaving the platform.

Fix — Work orders

Photo, video, voice or QR submission
Anyone can raise a work order — staff, guests via QR.
Traffic-light status
Red (new) → yellow (in progress) → green (complete) → closed.
Comments & attachments
Built-in conversation thread per work order. Attach more photos along the way.
Auto emails on assignment + completion
Notifies the assignee and the original reporter.

Plan — Scheduled maintenance

Recurring schedules
Daily, weekly, monthly, quarterly, annually, or every N days.
Department-aware
Route schedules to the right team automatically.
Reusable checklists
Build once, attach to many schedules. Pass/fail items, photos, signatures, NFC tap-confirms.

Track — Asset register

QR / NFC / barcode
Scan any asset to pull up its history on the spot. Print QR labels straight from the asset page.
Photo-first inventory
Add an asset by snapping a photo. Attach warranties, manuals, training docs.
Full work-order history per asset
Every fix, every inspection, every cost — captured against the asset.

Comply — Inspections & audits

Fire walks & safety inspections
Custom checklists with pass/fail, photos, scores, and signatures.
NFC tap-confirm
Tap a smart tag on the actual extinguisher to prove the inspection happened where it should.
Audit-ready reports
Export every inspection record as CSV or print-ready PDF for regulators.

Attendance — Geofenced clock-in

GPS check-in
Validated against your registered geofences — no clocking in from home.
NFC tag scan
Tap a tag at reception. Cheap, reliable, works offline.
AI face recognition
Browser-based face matching — your photo never leaves the device.
QR code scan
Print a QR for each location. Universal fallback.

Health & Safety documents

14 document types pre-loaded
Fire extinguisher cert, PAT test, gas safety, EICR, insurance, LOLER, F-Gas, Legionella, asbestos, first aid, H&S policy — all editable.
Multiple files per document
Attach the cert, the engineer's report, photos — all in one place.
Auto expiry alerts
Emails at 30, 14, 7, 1 days before, plus on the day and weekly while overdue.

Right to Work

Per-person document register
Passport, visa, BRP, share code, driving licence, DBS, contracts.
Full version history
Renewing a passport keeps the old one for audit. See exactly when each renewal happened, and by whom.
Member self-service
Every staff member has a "My Documents" page where they can view and renew their own.
Privacy by default
Personal documents are visible only to admins, managers and the member themselves.

Analytics

Real-time dashboards
30-day work-order trend, status breakdown, top performers.
One-click CSV / PDF export
Work orders, attendance, inspections — exportable any time.
Aggregated multi-branch view
Run multiple locations under one parent account with combined reporting.

AI Assistant

Plain-English Q&A
"How many open work orders do I have?" "Which documents expire next month?" — get an answer in seconds.
Private to your account
The assistant only sees your company's data. Never trained on it, never shared, never visible to anyone else.
Conversation history
Pick up an old chat any time — your previous questions stay in your account.
Suggested questions
One-click prompts for common reports — overdue items, focus for the week, compliance status.

Want to see it in action?

Tell us about your team and we'll walk you through Snaplite — live, with your real workflows in mind.

Contact us Why we built this